How To Improve Your Work-Life Balance? A Comprehensive Guide for Busy Professionals

Last Updated: August 11, 2023 | by Paul Harstrom

Are you one of those busy professionals struggling to improve your work-life balance? No worries. It is more important than ever to strike a healthy work-life balance in today’s quick-paced, connected world. 

The lines between work and personal life are frequently blurred as busy professionals navigate ongoing obligations, expectations, and continual connectivity. Achieving or improving the work-life balance is essential as it allows us to recognize the detrimental consequences that can arise in its absence.

The difficulty of finding a work-life balance in the current world results from the mounting demands on our time. Today’s culture is one of being “always on,” and we have much pressure to be successful in many different spheres of life. 

Unfortunately, these issues may negatively impact our physical and emotional health. As we work for achievement, we frequently suffer burnout, stress, and a perpetual sense of being overwhelmed. It is crucial to realize that establishing and improving work-life balance is not impossible. 

In this article, we’ll delve into how to improve your work-life balance. We will cover helpful strategies and practical revelations to help you design a balanced life that incorporates personal and professional components.

Understanding the Concept of Improving Work-Life Balance:

The concept of improving work-life balance that we know before the Corona pandemic is much different than after it. Some people believe that work-life balance is simply dividing equal hours between work and personal life, giving it balance. 

However, many flaws can be seen in this, especially considering our current way of work. The first reason can be the blurred boundaries. Since our “office” is now just next door or by the kitchen, work and personal life are more integrated than ever. 

Home_healthy-work-life-balance (1)

Working remotely has indeed provided people with comfort, but that comfort has uncleared the lines between our work and life. This has caused us to reply to emails at the dinner table or even in bed at night. The concept of clocking out of work doesn’t weigh, as the digital world has made us available almost 24/7.

Also, looking at this concept from a realistic point of view, it just creates unrealistic expectations. The traditional approach to assume that work and personal life can be neatly compartmentalized into equal parts is far from reality

Some emergency meetings can keep you at work. Maybe the baseball game your child participates in seems more important than the email that’s been bothering you. Striving for an exact balance in hours can create unnecessary pressure and guilt when it is not attainable

Let’s step back and see why we strive to improve the balance between work and life. Why does it even seem important? Whether it’s work or our personal life, we engage in activities to promote well-being and find fulfillment.

Merely dividing time equally between work and personal life does not guarantee well-being or fulfillment. Quality of time matters just as much as quantity. It is essential to consider factors such as:

  • Nature of work
  • Work engagement
  • Meaningful relationships
  • Personal growth
  • Self-care

Neglecting these aspects in favor of a strict time-based balance can result in dissatisfaction and burnout.

Looking at all these factors, the modern understanding of work-life balance highlights the significance of flexibility and adaptability. It recognizes that work and personal life are often interconnected, requiring individuals to be open to adjusting their schedules based on changing demands. 

This allows for a more fluid approach where individuals can prioritize and allocate time based on their unique circumstances while ensuring they have time and energy for personal enjoyment.

WiLD Toolkit – Dr. Rob McKenna – Work Life Balance

Importance of Improving Work-Life Balance in Business Growth:

Certain business owners, particularly those in small businesses, may believe that allocating more hours to work is justifiable because work demands more time to achieve desired results. 

The notion is that by dedicating increasing hours to work, greater outcomes can be attained. But they are missing the big picture. Even for the growth of businesses, balance is needed between personal, spiritual, and professional allocations of time. 

Breaks between the work are crucial for employees to be more productive and avoid exhaustion. Productivity is directly related to motivation and focus. Sitting in front of the screen and forcing our minds to even focus on the contents would not help. 

Also, read the book review of “The One Thing” and the Astonishing Power of Focus.

Studies show that employees who work about 45 hours a week are more productive and get more things done than those who work 55 hours a week when studied over a long period. 

In addition, a work environment that values work-life balance fosters higher levels of job satisfaction among employees. Stress levels are lower, and it aids in maintaining a positive workplace environment, which fosters employee loyalty and lowers turnover. For a firm to expand and continue, retaining experienced and qualified staff is essential.

Some business owners might overlook the possibility that elite talent may be drawn to their establishment as a result of the company’s incentive to promote work-life balance. Talented people look for opportunities to prioritize their personal lives and well-being in today’s competitive job market. 

In addition, A company that values work-life balance delivers a favorable message to its staff, clients, and the community. It shows how much the business cares about its workers’ health and how crucial it is to maintain a healthy work-life balance. 

As a result, the business attracts clients and partners who share its values and cultivates a positive employer brand. The growth of a business depends on creativity, innovation, and devotion to the company. 

People can approach their work with new perspectives and ideas when they have time to unwind, enjoy hobbies, and recharge. This encourages an innovative culture within the company, essential for business success and keeping ahead in a cutthroat market.

How to Incorporate Work-Life Balance in Daily Life?

Before delving into strategies for achieving work-life balance, let’s paint a picture of what it would look like when the harmony between work and personal life becomes ingrained within us.

Achieving this equilibrium between work and personal life implies that work and personal life should complement each other rather than compete for our time and energy. 

It suggests that when work-life balance becomes ingrained within us, we can find harmony, fulfillment, and satisfaction in both aspects of our lives, leading to overall well-being.

Creating distinct boundaries between your job and personal lives will enable you to separate your thoughts and worries from work-related issues while relaxing.

Here are some ways that can make you achieve or improve a work-life balance:

Learn to Say No:

Don’t be scared to refuse requests or additional business commitments that can fill your schedule.


Take a realistic assessment of your workload and develop the ability to prioritize tasks based on their importance. Doing so lets you maintain control over your schedule and focus on what matters most.

Anticipate and Prepare in Advance:

To better balance work and personal life, planning and incorporating enjoyable or physical activities into your schedule is helpful. If you have back-to-back virtual meetings, consider joining them while taking a walk. Make phone calls outdoors for a refreshing change when the background noise allows. 

You can even ask a friend to keep you company while you work, making the experience more pleasant and supportive.

Gather the Motivation to Unplug:

Set aside time every day to disengage from social media and other devices. This allows you to engage entirely in your personal life while minimizing interruptions during communications relevant to your business. 

Disconnecting might feel like an arduous task. What if you get an important email? What if you are urgently needed for the revision? Things come and go. It would be best to prioritize the balance of work and your personal and spiritual life in your daily routine.

Adopt Mindfulness:

Cultivating mindfulness creates a heightened awareness of imbalance, making it difficult to ignore. You develop a deeper connection with your emotions and physical sensations by engaging in mindfulness practices such as meditation or breath awareness. 

This heightened attentiveness enables you to recognize when you may neglect your needs in favor of work, allowing for a more balanced approach. 

“Awareness is the power that is concealed within the present moment. The ultimate purpose of human existence, which is to say, your purpose, is to bring that power into this world.” “The Power of Now” By Eckhart Tolle

Eckhart Tolle argues that many people spend their lives trapped in constant thinking and mental chatter, which leads to stress, anxiety, and unhappiness. He suggests that by focusing on the present moment and quieting the mind, individuals can free themselves from this suffering and experience a profound sense of peace and fulfillment.

Communicate with your Employer or Colleague:

Advise your boss and coworkers of your need to improve your work-life balance. Opening up a dialogue can promote mutual understanding and cooperation. 

Discuss possible changes to your workload, such as task distribution or responsibility delegation. Examine the potential of flexible work schedules that can provide you the freedom to manage your obligations properly.

Time Management:

Make a schedule incorporating work-related duties and personal activities to manage your time effectively. Utilize productivity strategies like the Pomodoro Technique to maintain focus and increase your output while working.

The Pomodoro Technique is a time management method developed by Francesco Cirillo. It involves breaking tasks into intervals, typically 25 minutes long, called “Pomodoro” separated by short breaks. 

This technique aims to improve productivity and focus by working in short bursts and providing regular breaks for rest and rejuvenation.

Keep Parkinson’s Law in Mind:

Parkinson’s Law states that regardless of the task’s true complexity or importance, the amount of work grows to fill the time allotted for completion. 

In other words, even if a task might have been accomplished in a shorter amount of time, if you have a task with a one-week deadline, it will probably take you the entire week to complete it.

Fostering Support Networks:

Be surrounded by a network of loved ones, friends, and coworkers that value and appreciate the need for work-life balance

Ask for their advice and assistance as necessary. Go out for lunch with them. Connecting helps the mind refocus energy on something optimistic and prevents burnout. 

Find an Activity Outside of Work: 

Whether it is weekly golf, practicing for a marathon, art class, volunteer work at your church, or even reading a book, shift your energy to something you love at regular intervals.

Having something to look forward to after work can help you disconnect from work-related messages and set boundaries for ending your day

Your energy and vitality can be increased by partaking in exciting hobbies and activities. When we allow ourselves to have fun and express our creativity, our job seems new and has renewed focus.  


We achieve a healthier balance in our lives by including pleasurable activities that improve our general well-being and give us time to recover, promoting higher productivity and satisfaction in our personal and professional lives.

Role of the Leadership in Improving Work-Life Balance:

Leaders play a critical role in improving work-life balance and providing their team members with a friendly and positive work environment. Leaders are crucial in establishing the culture, standards, and rules that support work-life balance. 

The role of a leader in developing work-life balance includes the following crucial elements:

Setting the Example:

Leaders can set an example to improve work-life balance by actively practicing and promoting self-care, such as taking regular breaks, setting boundaries, and encouraging employees to do the same. 

They can also prioritize open communication, flexibility, and work-life integration, showing that it is possible to achieve both productivity and personal well-being. Additionally, leaders can promote a healthy work environment by recognizing and rewarding work-life balance efforts and encouraging employees to disconnect from work outside of working hours.

Encouraging Open Dialogue:

Leaders should foster an atmosphere where team members feel comfortable discussing their needs and work-life balance difficulties. 

Leaders may identify potential areas for improvement and put initiatives in place to encourage work-life balance by actively listening and resolving concerns. If you are a CEO, discuss this concern with the managers to micromanage things accordingly. 

Understanding the Aspirations and Goals of your Employees:

Recognize that every employee may have different objectives for work-life balance. Talk openly with your team members to understand their unique goals and desires. You can find strategies to assist them in obtaining better balance by actively listening to them and being responsive to their needs. 


This can entail providing flexible work options, including remote ones, or modifying schedules to consider individual needs. To accommodate your employees’ various needs, adopt a flexible and open-minded strategy.

Remind your Team to Unplug:

By encouraging your team members to disconnect from work on their holidays, you may help them achieve a healthy work-life balance. Make it clear that they should leave their work phones and laptops at home so they may enjoy their time off unburdened by obligations from the office. 

Your staff members will value this explicit authorization because it shows that you care about them and emphasize the value of setting aside time for rest and renewal.

To guarantee that team members have manageable workloads, leaders should know how the burden is distributed among them. They might promote open communication, offer resources, and delegate tasks skillfully to avoid being overwhelmed.

Informing Staff about their Benefits:

Give employees thorough information about their perks and benefits. Ensure they know about many initiatives, regulations, and tools at their disposal to help them maintain a healthy work-life balance. 

Allow them to learn about their specific benefits and choices, such as flexible work schedules, parental leave, wellness initiatives, and chances for professional development. 

Giving employees access to information about their benefits empowers them to make wise decisions and fully utilize the tools available to support their overall well-being and work-life balance.

Check-in with Direct Reports:

Prioritize talking about employees’ well-being and finding out about any difficulties they might be having when you check in with them regularly. Spend some time listening intently and watching for any unspoken signals of tension or anxiety. 

Keep an eye out for missed deadlines or a drop in responsiveness since these could be signs of an excessive workload or other problems with work-life balance. You can enhance employee well-being and aid in maintaining a healthier work-life balance for your team members by proactively addressing these.

Read more about shifting culture to accelerate results.

Respect Working Hours:

Remain mindful of the distinctions between work and personal time by abstaining from booking meetings during non-business hours. Even though juggling different time zones can be difficult, motivating staff to finish their workdays on time is crucial. 

Make a note of anyone who frequently works after hours, and have open discussions with them to learn about their burden and find viable solutions. 

You may help your employees maintain a healthy division between their personal and professional lives, boosting well-being and productivity by building a work-life balance culture.

Click here to read Leadership Principles for Small Business Entrepreneurs.


This article about How to improve your work-life balance is a Comprehensive Guide for Busy Professionals. The success and well-being of individuals and organizations alike depend on attaining and improving work-life balance. 

People can enjoy more contentment and productivity by understanding the value of work-life balance and taking proactive measures to adopt it. 

Through policy, flexibility, and open communication, employers play a significant part in creating a welcoming workplace that supports work-life balance. Organizations can gain from more employee engagement, less burnout, and better retention rates by prioritizing work-life balance. 

How LEAD Diligently Can Help You

Lead Diligently offers expert-led leadership development programs to help you build business executive skills & advance profitable enterprises.

We are on a mission to help our clients gain the clarity they need to wholly pursue their God-given purpose and grow profitable enterprises.


How to balance work and life?

Delegate tasks, practice time management, and engage in activities outside of work to achieve a better work-life balance.

Why is work-life balance important?

A healthy work-life balance can reduce stress levels, improve mental and physical well-being, increase productivity, and improve overall quality of life.

How can technology help in improving work-life balance?

Technology can aid work-life balance by enabling remote work options, providing productivity tools for better time management, and facilitating communication and collaboration between team members.

Is it possible to achieve work-life balance in a demanding job?

Yes, work-life balance can be achieved even in demanding jobs by setting realistic expectations, practicing effective time management, and prioritizing self-care.

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